A corporate charter is a private bus with a professional CDL driver booked by a company for conferences, offsites, client events, site visits or employee transportation, with one invoice for the whole program. In BusBrother's Florida rate guide, full-day rates run $800 to $1,200 for a 15-passenger minibus and $1,200 to $2,500 for a 56-passenger motorcoach. Events with 100 or more attendees should book 60 to 120 days ahead. Request a free quote with your agenda and attendee counts.

Corporate Charter Service Across Central Florida

Professional charter bus service for corporate events, conferences, team outings, and employee transportation across Central and South Florida. We provide a polished experience that reflects your company's standards.

BusBrother Charter Bus Interior - Comfortable Reclining Seats Group Transportation

What's Included

  • ✓WiFi-equipped buses for productive travel
  • ✓Branded signage and welcome displays available
  • ✓Dedicated account manager for multi-day events
  • ✓On-time guarantee with backup fleet contingency
  • ✓Flexible billing with corporate invoicing
  • ✓One-way, round trip, and multi-stop options
  • ✓ADA wheelchair accessible vehicles on request
  • ✓Luggage assistance included

How many buses does a conference need?

Start with the busiest moment of the agenda, usually the morning session start, and count how many attendees must move at once from each hotel. Then look at which hotels can walk. At the Orange County Convention Center on International Drive, Rosen Centre, Hyatt Regency Orlando and Hilton Orlando are connected to the center, so their guests often need no bus at all, while attendees at other I-Drive and Lake Buena Vista hotels do. Size loops so the busiest hotel gets a bus every 15 to 20 minutes at peak, then scale down midday.

What should a corporate charter request include?

  • ✓Event dates and the run of show, including session start and end times and any offsite dinner.
  • ✓Every pickup and drop-off address, with attendee counts for each leg.
  • ✓VIP or executive transfers that need a separate vehicle or a fixed time.
  • ✓Accessibility needs, including wheelchair passengers and whether they can transfer to a seat.
  • ✓Onboard needs such as WiFi or power outlets, which vary by vehicle and should be confirmed in writing.
  • ✓Billing details, purchase order numbers and any certificate of insurance your venue requires.

When is a minibus better than a motorcoach?

Minibuses suit leadership offsites, client dinners and executive airport runs, and they fit hotel drives and downtown curbs that full-size coaches cannot. Motorcoaches win on cost per seat for big groups, since the rate guide puts a full 56-passenger coach at about $3 to $5 per person per hour. Many programs mix both. Day-of operations are covered in our corporate event day-of guide and the corporate event planning guide, prices on the corporate shuttle cost page, and convention loops on the hotel shuttle service page.

Cities We Serve

BusBrother provides corporate charter service in 120+ cities across Central and South Florida. Select your city below for local service details and pricing.

Orlando, FL Tampa, FL St. Petersburg, FL Clearwater, FL Fort Lauderdale, FL West Palm Beach, FL Daytona Beach, FL Melbourne, FL Lakeland, FL Kissimmee, FL Sanford, FL Ocala, FL Port St. Lucie, FL Palm Bay, FL Deltona, FL Titusville, FL Cocoa Beach, FL Cape Canaveral, FL Port Canaveral, FL Merritt Island, FL

Frequently Asked Questions

Yes. Multi-day conferences commonly keep the same vehicles and drivers for the full event, covering hotel-to-venue shuttles, offsite dinners and airport transfers on arrival and departure days. Share the agenda, attendee counts per session and the hotel list so the carrier can size the fleet and plan shuttle loops. Events with 100 or more attendees should book 60 to 120 days ahead to secure enough vehicles.
Many full-size motorcoaches have onboard WiFi and USB or 110V power outlets, and BusBrother's fleet guide lists WiFi on 35- to 56-passenger coaches. Equipment varies by carrier and vehicle, so if connectivity is essential for your group, say so at booking and ask the carrier to confirm a WiFi-equipped vehicle in writing. Minibuses are less likely to have WiFi than full-size motorcoaches.
Book 60 to 120 days ahead for corporate events with 100 or more attendees and for multi-day conferences, and 4 to 8 weeks ahead for mid-size events. Smaller corporate outings can often be arranged with 1 to 2 weeks notice. Booking early secures the best vehicle selection and pricing, especially during busy Florida conference seasons, while same-week bookings usually carry a 20-40% premium.
BusBrother's Florida rate guide lists full-day rates of $800 to $1,200 for a 15-passenger minibus and $1,200 to $2,500 for a 56-passenger motorcoach. Hourly rates run $100 to $175 for a 15-passenger minibus and $150 to $300 for a 56-passenger motorcoach. The final price depends on dates, hours, mileage, the number of vehicles and how far ahead you book, and a custom quote confirms it for your agenda.
Usually not for daytime sessions. Rosen Centre, Hyatt Regency Orlando and Hilton Orlando are connected to the Orange County Convention Center, so guests there can walk to most sessions. Shuttles are typically needed for attendees at other International Drive and Lake Buena Vista hotels, for offsite dinners and receptions, and for airport arrivals and departures. Share your hotel list at booking so loops only cover the hotels that need them.

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Get a free quote for corporate charter service anywhere in Florida. We respond within 2 hours.